CompliLearn Tracking External Training

Owned by Georgina McQuade
Last updated: Sept 25, 2019 by Nicola Inglis
2 min read

To track external learning use one of the following options:

  • Course with Assignment learning item
  • Award with Track External Learning selected

Courses

Examples

  • Course with weblink to external online training (e.g. Asthma Australia training)
  • Course with event for face-to-face training (e.g. First aid training)

Marking an Assignment

The Assignment learning item in a course can be used for tracking proof of completion certificates from external providers. Assignments must be 'marked' by a Content Administrator.

Step-by-Step Guide

  1. Go to the course
  2. Select Reports
  3. Filter the report by Type in Assignment and Pass equals Pending Review
  4. Under the Action column, for each user, click the three-dot button
  5. Select Mark submission
  6. Click Download file to view the certificate. The certificate opens in a new window for viewing and (optionally) saving to your computer if you need to maintain offline records
  7. Click Add feedback if there is information to communicate to the user (e.g. "You've uploaded an incorrect document")
  8. Complete Mark this assignment. The passing grade is set when the course is created. For external training, it is usually set at 100%.
  9. Set Did this user pass this enrolment? to Yes. If selecting No, add feedback to ensure the user understands what the issue is.
  10. Click Update



Awards

See CompliLearn Creating Awards for step-by-step guide to creating an Award.

Examples

  • Award for specific training (e.g. multiple staff attend the same off-site course)
    • Award type: Reach the target
    • No courses required
    • Change Credit/Credits to Hour/Hours and set the target to the length of the course
  • Award for specific training with additional resources (e.g. multiple staff attend the same off-site course with required reading)
    • Award type: Reach the target
    • Create a course (or learning item) for the additional resources and add to the Award
    • Change Credit/Credits to Hour/Hours and set the target to the length of the course plus the time required for the readings (also assign the correct hours to the readings)
  • Award for generic training (e.g. Professional Development Award where staff can upload any training certificates they wish)
    • Award type: Track ongoing learning
    • No courses required
    • Change Credit/Credits to Hour/Hours

Adding External Learning Records

Administrators can add external learning records to an Award on behalf of staff.

Step-by-Step Guide

  1. Go to the Award
  2. Select Reports (Be aware: that clicking the Track external learning tile on the My Progress screen will add learning to your records, not to other users)
  3. Filter or search to find the user
  4. Under the Actions column, click the three-dot button
  5. Select View details
  6. Click the +Add button
  7. Complete the pop-up form


Editing External Learning Records

Administrators can edit external learning records in an Award on behalf of staff. This may be useful for ensuring titles and credits are consistent.

Step-by-Step Guide

  1. Go to the Award
  2. Select Reports
  3. Filter or search to find the user
  4. Under the Actions column, click the three-dot button
  5. Select View details
  6. Under the Actions column, for the appropriate record, click the three-dot button
  7. Select View details
  8. Complete the pop-up form




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