How to Set the Visibility of CompliSpace Shared Content

Step-by-Step Guide

1. Click your user icon (top right corner)

2. Select Settings

3. Select Portal Content Selection on the left-hand menu

4. In the section labelled Shared with example.mygo1.com
   1. Select All Shared to make all CompliSpace content visible, or:
   2. Select Custom Selection to individually select which CompliSpace content you would like to make visible.
5. If you have selected the Custom Selection option, click on the Select Content button.
6. To make a module visible, click on its plus icon.
7. To remove a module, click on its check icon.

How to Set the Visibility of Go1 Shared Content

Step-by-Step Guide

1. Click your user icon (top right corner)
2. Select Content
3. Select the Go1 Content Hub option from the side menu if it is not already selected.
4. From this page:
   1. Click on the Auto add all to My library slider to make all Go1 content visible, or:
   2. Click on a module's book icon in the first column of the table to set it as visible.
   3. Click on a modules check icon in the first column of the table to remove it.

Content must be set to visible to assign to users. Once assigned, the visibility can be turned off. The content will remain visible to all users who have been assigned, but not other users.

Shared CompliSpace content visibility settings

Shared Go1 content visibility settings

How to Set the Visibility of Locally Created Content

Visibility of content (not including Awards) created in your portal is controlled by sharing/unsharing it with the portal and publishing/unpublishing. In reports, content that not visible (not shared) is marked as 'private'.

• Unpublished content cannot be assigned and does not appear in Explore.

• Unshared (not visible or private) content can be assigned by the content author, but does not appear in Explore.

• Unshared (not visible or private) content can be assigned to groups, but may not be visible to all members. Always share content to a group before assigning it.

How to Publish Content Created in your Portal

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click the Publish button in the top right corner

How to Unpublish Content Created in your Portal

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click the three-dot button in the top right corner

4. Select Unpublish

How to Share Local Content to your Portal

Courses created in your portal that are set to 'visible' (or shared) appear in the Explore screen for all users. Courses set to 'not visible' (not shared) only appear to users if the course is assigned to them or added to their learning group.

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click Visibility and Access in the top right corner

4. Share (or unshare) the course with your portal

How to Share Local Content to a Group

Locally created content can be shared with a group rather than the entire portal. This makes the content visible to the members of the group (i.e. it appears in Explore), but not visible to other users. Content should always be shared with a group before assigning it to ensure all group members can access the content.

Step-by-Step Guide

1. Go to the course

2. Click Edit

3. Click Visibility and Access in the top right corner

4. Search for the group name in the top box and click Add.

Note: content added to (shared with) a group is not assigned. It is visible to the group members, who may choose to enrol.

Terminology

Can View/Can Enrol: By default, content is shared with 'Can View' permissions. These settings mainly apply to commercial content; however, we recommend sharing content with "Can enrol", as this setting can impact the Administrator's ability to edit enrolment records. 

The following terms are used interchangeably for locally created content:

Shared = Visible = Not private 

Not shared = Not visible = Private

Awards

Visibility of Awards is controlled by Publishing and Unpublishing. Content within the Award is visible to Learners only if it is visible in the portal (see above).