Administrators can control what content is visible to their staff in the Explore menu to self-assign or enrol. Some clients prefer for content to only be visible to staff if it has been assigned to them. Others prefer to make all (or some) content visible to staff at all times. Both use cases can be catered for in your staff learning system.
The instructions for setting visibility depend on whether the content is shared into your portal (e.g. CompliSpace policy training or CompliLearn content) or is
locally created content (content created in
your portal).
How to Set the Visibility of Shared Content
Step-by-Step Guide
Click your name (top right corner)
Select Settings
Select Portal Content Selection on the left-hand menu
- This screen has two sections:
- Go1 Content:
- Content from the Go1 catalogue or shared by Go1 for CompliSpace
- If Subscribed is ticked all content shared by Go1 will be visible in your Explore menu
- To choose which content to display, untick Subscribed, tick Custom Selection and click the Select content button
- Shared with your portal:
- Content shared to your portal by CompliSpace.
- If All Shared is ticked, then all content shared by CompliSpace will be visible in your Explore menu
- To choose which content to display, tick Custom Selection and click the Select content button
- Go1 Content:
- In the Custom Selection screen, tick or untick the content to change the visibility.
Content must be set to visible to assign to users. Once assigned, the visibility can be turned off. The content will remain visible to all users who have been assigned, but not other users.
Shared content visibility settings
Selecting shared content to display in Explore
How to Set the Visibility of Locally Created Content
Visibility of content (not including Awards) created in your portal is controlled by sharing/unsharing it with the portal and publishing/unpublishing. In reports, content that not visible (not shared) is marked as 'private'.
Unpublished content cannot be assigned and does not appear in Explore.
Unshared (not visible or private) content can be assigned by the content author, but does not appear in Explore.
- Unshared (not visible or private) content can be assigned to groups, but may not be visible to all members. Always share content to a group before assigning it.
How to Publish Content Created in your Portal
Step-by-Step Guide
Go to the course
Click Edit
Click the Publish button in the top right corner
How to Unpublish Content Created in your Portal
Step-by-Step Guide
Go to the course
Click Edit
Click the three-dot button in the top right corner
Select Unpublish
How to Share Local Content to your Portal
Courses created in your portal that are set to 'visible' (or shared) appear in the Explore screen for all users. Courses set to 'not visible' (not shared) only appear to users if the course is assigned to them or added to their learning group.
Step-by-Step Guide
Go to the course
Click Edit
Click Visibility and Access in the top right corner
Share (or unshare) the course with your portal
How to Share Local Content to a Group
Locally created content can be shared with a group rather than the entire portal. This makes the content visible to the members of the group (i.e. it appears in Explore), but not visible to other users. Content should always be shared with a group before assigning it to ensure all group members can access the content.
Step-by-Step Guide
Go to the course
Click Edit
Click Visibility and Access in the top right corner
Search for the group name in the top box and click Add.
Note: content added to (shared with) a group is not assigned. It is visible to the group members, who may choose to enrol.
Do I Publish or Share or Both?
Published | Unpublished | |
Shared to portal |
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|
Shared to a group |
| |
Unshared |
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Terminology
Can View/Can Enrol: By default, content is shared with 'Can View' permissions. These settings mainly apply to commercial content; however, we recommend sharing content with "Can enrol", as this setting can impact the Administrator's ability to edit enrolment records.
The following terms are used interchangeably for locally created content:
Shared = Visible = Not private
Not shared = Not visible = Private
Awards
Visibility of Awards is controlled by Publishing and Unpublishing. Content within the Award is visible to Learners only if it is visible in the portal (see above).